2753 – Procurement Administrator

Potters Bar

Role Description

General administration, receipting of invoices, and seeking invoice approval from the Barking depot, head office, and all projects across the business, using Dynamics NAV Evision software. To include Identifying queries for passing onto senior members of the team, chasing delivery tickets and general office duties.

 

Skills and Experience Required:

  • Previous administration experience preferred but not mandatory
  • Computer literate with programmes such as word, excel, etc
  • Organisational skills and ability to prioritise
  • Interpersonal with good communicative skills
  • Self-motivated but can also work in a team
  • A high level of confidentiality

Principle Duties & Accountabilities

  • Entering data within deadlines.
  • Assisting all members of the procurement department.
  • Liaising between Procurement and Accounts to ensure deadlines are met and determining priorities.

Roles & Responsibilities

  • Requesting PODs from suppliers.
  • Chase delivery notes from site personnel by phone and email.
  • Check if invoices are aligned with purchase orders and quotations (3-way match).
  • Check with accounts if invoices have been pre-approved by site personnel.
  • Filing Delivery Tickets.
  • Sending emails to site personnel requesting invoice approval.
  • Ensuring reception is clear of any deliveries.
  • Receipting invoices on E-vision in accordance with the orders and reassigning back to accounts.
  • Housekeeping of the procurement department floor, ensuring all areas are tidy.
  • Ensuring paper is adequately stocked for the printer on our floor.
  • Housekeeping of the procurement drive.
  • Completing all credit application forms.
  • Office Duties; Filing, Photocopying, Scanning.
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Benefits:

  • Private Pension Scheme
  • Health cashplan
  • Discount and cashback scheme
  • Competitive salary
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Application form