As part of the SHEQ Team, reporting directly to the SHEQ Co-Ordinator, this position will provide a high-quality administration support to the Team and the management of the AppCan system (training will be given).
The SHEQ Administrator will be responsible for providing administrative support to the SHEQ Team and SHEQ Co-Ordinator in the implementation of Group SHEQ Management Systems and provide SHEQ information and support to employees. Management of the AppCan system which is a digital system designed to eliminate paper-based documents by using Apps on mobile devices.
Skills and Experience Required:
- Good communication skills both written and verbal
- Self-motivated but can also work in a team
- Good organisational and time-management skills
- Good interpersonal skills
- Analytical thinking and Problem-solving skills
- Can work under pressure
- Initiative and the ability to offer new ideas
- Computer literate with programmes such as word, excel, etc.
- Organisational skills and ability to prioritise
- A high level of confidentiality
General duties
- Printing and compiling hard copy safety documents and Site Safety Boards.
- Electronic filing via AppCan/SHEQ Drive (One Drive):
Create, edit and publish content [data collectors / apps], uploading generic and project specific information, maintain user accounts/update Global Data Fields/ manage licences, and in-house training sessions as required. - Sub- Contractor database management.
- Support for Document Control liaising with the SHEQ Co-ordinator.
- Provide administrative support in safety, health, environment, and quality matters in conjunction with the SHEQ function.
- Assist in promoting a positive culture and continual improvement of safety, health, environment, and quality standards throughout the company.
- Support and provide information to site teams to ensure compliance with internal procedures.
- Support the Business / SHEQ team in the administration of the Audit Programmes.
- Providing administration support for pre-qualification, tender and SHEQ award submissions.
- Maintain accurate records of relevant SHEQ data, e.g. the data required for key performance indicators and ensure they are published and communicated (internally and externally) as required by line management.
- Monitor the SHEQ Dashboard ensuring that all relevant information has been added e.g. utility damages, accidents/incidents etc.
- Provide administrative support to the SHEQ team where required and when approved by line management.
- Undertake tasks/projects as requested by the SHEQ Co-Ordinator [and SHEQ Manager].
- Raise matters of concern with line management.
- Compliance with all company Policies & Procedures.
- Actively promote a diverse and inclusive working environment.
- Ensure the JSM Group brand is promoted positively and proactively.
Benefits:
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Private pension scheme
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Health cashplan
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Discounted gym membership