We are seeking an organised and detail-oriented Pre-Construction Administrator to support our pre-construction team in managing project development from inception through construction commencement. The successful candidate will assist with the preparation, coordination, and documentation of pre-construction activities, ensuring that all necessary requirements are met for a smooth transition into the construction phase. This role requires strong communication, multitasking, and administrative skills to collaborate effectively with various stakeholders, including project managers.
Skills and Experience Required:
- Excellent organisational and multitasking skills with strong attention to detail
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management software
- Strong written and verbal communication skills
- Ability to prioritise tasks and meet deadlines in a fast-paced environment
- The appropriate candidate must be confident when liaising with colleagues and other stakeholders
General Duties
- Project Documentation Management:
- Assist in preparing and maintaining all pre-construction documentation, including contracts, permits, drawings, and specifications
- Track and manage project timelines, ensuring all documentation and submissions meet deadlines
- Organize and manage electronic and paper filing systems for efficient project data retrieval
- Budget and Cost Tracking:
- Collaborate with project managers and estimators to track pre-construction budgets and monitor expenditures
- Prepare and distribute cost reports and financial summaries as needed
- Assist in obtaining quotes and pricing from vendors and subcontractors
- Permit and Regulatory Compliance:
- Coordinate with local municipalities and agencies to ensure timely acquisition of permits and approvals
- Track and maintain compliance with regulatory requirements, including safety and environmental standards
- Communication and Coordination:
- Act as a liaison between internal teams, clients, and external stakeholders to ensure the flow of information is accurate and timely
- Schedule and coordinate pre-construction meetings, preparing agendas and documenting meeting minutes
- Provide general administrative support to the pre-construction team, including managing correspondence and scheduling
Benefits:
- Discounted gym membership
- Private pension scheme
- Health cashplan